What is SSRS?
SSRS (SQL Server Reporting Services) is a reporting tool that provides direct and efficient reporting access to information residing in both Oracle and MS SQL Server databases. It allows for faster processing of reports on both relational and multidimensional data. SSRS also allows better and more accurate decision-making mechanism for the users. It improves workflow, facilitates better communication, and can lead to greater profits.
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Some of the features and benefits of SSRS are:
It offers a variety of reporting techniques and technologies, such as paginated reports, mobile reports, KPIs, Power BI integration, and more.
It supports a range of data sources, such as SQL Server, Oracle, ODBC, OLE DB, XML, web services, etc.
It provides a modern web portal that can be accessed from any browser, where users can view, organize, manage, and secure reports.
It enables data-driven subscriptions that can customize the distribution of reports based on dynamic subscriber data.
It supports various output formats for reports, such as HTML, PDF, Excel, Word, PowerPoint, CSV, XML, etc.
It allows users to create ad-hoc reports and save them to the server using Report Builder or Report Designer.
It offers a rich set of tools and services for creating, deploying, and managing reports, such as SQL Server Data Tools (SSDT), Report Server Configuration Manager, Reporting Services Web Service API, etc.
How to download and install SSRS 2016
To install SSRS 2016 on Windows Server 2016, you need to follow these steps:
Download the SQL Server 2016 Reporting Services installation package from the .
Run the SQLServerReportingServices.exe executable file and select Install Reporting Services.
Choose an edition to install and enter a product key if required. For a free edition, choose either Evaluation or Developer from the drop-down menu.
Read and agree to the license terms and conditions and select Next.
Select Next to install the report server only. You will need a SQL Server Database Engine server available later to configure the report server.
Specify the install location for the report server. The default path is C:\\Program Files\\Microsoft SQL Server Reporting Services.
Select Install to start the installation process.
After a successful setup, select Configure Report Server to launch the Report Server Configuration Manager.
How to create a basic table report using SSRS
In this tutorial, you will use SQL Server Data Tools (SSDT) to create a basic table report that displays data from the AdventureWorks2016 database. You will need to have SSDT installed on your machine along with the Reporting Services extension. You will also need read-only permissions to access the AdventureWorks2016 database.
The steps are as follows:
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Create a report server project in SSDT. To do this, open SSDT and select File > New > Project. In the New Project dialog box, select Reporting Services > Report Server Project. Enter a name for your project and select OK.
Add a data source to your project. To do this, right-click on Data Sources in the Solution Explorer and select Add New Data Source. In the Data Source Properties dialog box, enter a name for your data source and select Embedded connection. Choose Microsoft SQL Server as the type and enter the connection string to your AdventureWorks2016 database. You can use the Build button to help you create the connection string. Select OK to save the data source.
Add a dataset to your project. To do this, right-click on Datasets in the Solution Explorer and select Add New Dataset. In the Dataset Properties dialog box, enter a name for your dataset and select Use a dataset embedded in my report. Choose the data source you created in the previous step and enter a query to retrieve the data you want to display in your report. For example, you can use the following query to get some information about products and their categories: SELECT p.Name AS ProductName, p.ListPrice AS Price, pc.Name AS Category FROM Production.Product p JOIN Production.ProductSubcategory ps ON p.ProductSubcategoryID = ps.ProductSubcategoryID JOIN Production.ProductCategory pc ON ps.ProductCategoryID = pc.ProductCategoryID ORDER BY Category, ProductName
You can use the Query Designer button to help you create the query. Select OK to save the dataset.
Add a report to your project. To do this, right-click on Reports in the Solution Explorer and select Add > New Item. In the Add New Item dialog box, select Reporting Services > Report and enter a name for your report. Select Add to create the report.
Add a table to your report. To do this, open the Toolbox pane and drag a Table item to the report design surface. A table with three columns and two rows will appear on your report.
Bind the table to your dataset. To do this, right-click on any cell in the table and select Tablix Properties. In the Tablix Properties dialog box, select your dataset from the drop-down menu under Dataset name. Select OK to close the dialog box.
Populate the table with data fields. To do this, drag and drop the fields from your dataset to the cells in the table. For example, you can drag ProductName to the first cell in the detail row, Price to the second cell, and Category to the third cell.
Format the table as desired. To do this, you can use the properties pane, the toolbar, or the context menu to change the appearance of your table. For example, you can resize the columns, apply borders, change fonts and colors, add headers and footers, etc.
Preview and save your report. To do this, select Preview from the top menu to see how your report looks like with real data. You can also export your report to various formats using the buttons on the toolbar. To save your report, select Save from the top menu or press Ctrl+S.
How to troubleshoot common SSRS issues and solutions
SSRS is a powerful tool for creating and managing reports, but it is not without its challenges. Here are some of the common issues that SSRS users may encounter and some possible solutions:
Report server is not accessible: This issue may occur if the report server is not configured properly, if there is a network problem, or if there is a security issue. Some possible solutions are:
Check if the report server URL is correct and reachable from your browser.
Check if the report server service is running on the server machine.
Check if you have sufficient permissions to access the report server.
Data source connection is not working: This issue may occur if there is a problem with your data source settings, such as incorrect connection string, credentials, or provider. Some possible solutions are:
Test your data source connection using SSDT or Report Server Configuration Manager.
Verify that your data source credentials are valid and have enough permissions to access the database.
Verify that your data source provider is compatible with your database type and version.
Report rendering is slow or fails: This issue may occur if there is a problem with your report design, such as complex expressions, large datasets, or unsupported features. Some possible solutions are:
Optimize your report design by simplifying expressions, filtering datasets, caching reports, etc.
Increase your report server resources by adding more memory, CPU, or disk space.
Upgrade your report server version to support new features or fix bugs.
Report delivery is not working: This issue may occur if there is a problem with your report subscription settings, such as incorrect email address, schedule, or format. Some possible solutions are:
Check your subscription settings and make sure they are valid and complete.
Check your email server settings and make sure they are configured properly for sending and receiving emails.
Check your report server logs and see if there are any errors or warnings related to report delivery.
How to explore more SSRS report examples and features
If you want to learn more about SSRS and its capabilities, you can explore some of the following resources:
The provides a comprehensive guide to SSRS features, components, tools, and tutorials.
The provide a collection of ready-made reports that demonstrate various SSRS techniques and technologies.
The provide a platform for SSRS users and experts to ask and answer questions, share tips and tricks, and provide feedback.
The provide insights and updates on SSRS news, events, and best practices.
The provide visual demonstrations and explanations of SSRS concepts and scenarios.
Conclusion
In this article, you learned what SSRS is, how to download and install SSRS 2016, how to create a basic table report using SSRS, how to troubleshoot common SSRS issues and solutions, and how to explore more SSRS report examples and features. SSRS is a powerful tool for creating and managing reports that can help you deliver the right information to the right people at the right time. I hope you found this article helpful and informative. If you have any questions or feedback, please feel free to leave a comment below. Thank you for reading!
FAQs
What are the differences between SSRS 2016 and previous versions?
Some of the differences between SSRS 2016 and previous versions are:
SSRS 2016 supports mobile reports that can be viewed on any device using the Power BI mobile app.
SSRS 2016 supports KPIs (Key Performance Indicators) that can be displayed on the web portal dashboard.
SSRS 2016 supports Power BI integration that allows users to pin report items to Power BI dashboards.
SSRS 2016 supports custom branding that allows users to customize the look and feel of the web portal.
SSRS 2016 supports new chart types, such as treemap, sunburst, histogram, etc.
How can I migrate my reports from previous versions of SSRS to SSRS 2016?
You can migrate your reports from previous versions of SSRS to SSRS 2016 using one of the following methods:
You can use the Report Server Configuration Manager to upgrade your report server instance to SSRS 2016. This will automatically migrate your reports, data sources, subscriptions, etc. However, this method will overwrite your existing report server instance and may cause compatibility issues with older clients or applications.
You can use the Reporting Services Migration Tool to copy your reports, data sources, subscriptions, etc. from one report server instance to another. This will allow you to keep your existing report server instance intact and test your migrated reports on a new instance. However, this method may require some manual steps or adjustments for some features or settings.
You can use the Report Server Project Wizard in SSDT to create a new report server project from an existing report server instance. This will allow you to edit your reports in SSDT before deploying them to a new instance. However, this method may not copy all your metadata or settings from the source instance.
How can I secure my reports in SSRS?
You can secure your reports in SSRS using one of the following methods:
You can use role-based security to assign permissions to users or groups based on their roles or functions. For example, you can grant different levels of access to report authors, managers, viewers, etc.
You can use item-level security to assign permissions to individual reports or folders based on their properties or location. For example, you can restrict access to sensitive reports or folders by using passwords, encryption, or certificates.
You can use data source security to control how users connect to the data sources used by your reports. For example, you can use Windows authentication, SQL Server authentication, or custom credentials to authenticate users.
How can I optimize the performance of my reports in SSRS?
You can optimize the performance of your reports in SSRS using one of the following methods:
You can use report caching to store a copy of a processed report on the report server and serve it to subsequent requests. This can reduce the processing time and load on the data source.
You can use report snapshots to store a copy of a report with data at a specific point in time and serve it to users as a historical report. This can eliminate the need to query the data source every time the report is run.
You can use report parameters to allow users to filter or customize the data displayed in your reports. This can reduce the amount of data retrieved from the data source and improve the responsiveness of your reports.
You can use report expressions to calculate values or apply logic to your report items. This can enhance the functionality and appearance of your reports.
How can I customize the look and feel of my reports in SSRS?
You can customize the look and feel of your reports in SSRS using one of the following methods:
You can use report themes to apply a consistent color scheme and font style to your reports. You can choose from predefined themes or create your own custom themes.
You can use report templates to create new reports based on existing layouts and formats. You can use the built-in templates or create your own custom templates.
You can use report images to add visual elements to your reports, such as logos, icons, charts, etc. You can embed images in your reports or reference them from external sources.
You can use report gauges to display numeric values in a graphical way, such as dials, thermometers, meters, etc. You can customize the appearance and behavior of your gauges.
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